ACCOUNTING ASSISTANT
JOB DESCRIPTION
WHO WE ARE
Advanced Helicopter Services is a medium sized full-service helicopter facility headquartered in Northern California. We provide worldwide around-the-clock service and support. Our AHS team consists of highly qualified factory trained technicians and knowledgeable support specialists that take pride in their work in the area of safety, reliability and responsiveness. We hope you’ll join us as we continue to commit to Creating Raving Fans, Internally and Externally.
AHS values our employees and their families. All full-time employees are offered 100% paid medical*, dental and vision plans for their employees. Family medical is 50% employer paid. We also offer life/AD&D insurance, 401k, Flexible Spending Account, supplemental insurance and Paid Time Off.
*medical base plan is 100% covered.
POSITION PURPOSE
The Accounting Assistant is responsible for assisting the Accounting department by maintaining accurate and organized records for the organization. Reports directly to the Accounting Manager.
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMPETENCIES
REQUIRED QUALIFICATIONS
PREFERRED QUALIFICATIONS
WORK ENVIRONMENT
While performing the duties of this job, the employee is constantly exposed to office noises (i.e., office machines, conversations, foot traffic). Also, may occasionally be exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee spends majority of time sitting. Occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
POSITION TYPE & EXPECTED HOURS OF WORK
Full-time, non-exempt position. This is a daily onsite position. Work schedule is 8:00am – 4:30pm Monday- Friday. Must be available for occasional overtime.
TRAVEL
No travel expectation for this position.
EEO
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
AHS values our employees and their families. All full-time employees are offered 100% paid medical*, dental and vision plans for its employees. Family medical is 50% employer paid. We also offer life/AD&D insurance, 401k, Flexible Spending Account, supplemental insurance and Paid Time Off.
*medical base plan is 100% covered.
Advanced Helicopter Services is a medium sized full-service helicopter facility headquartered in Northern California. We provide worldwide around-the-clock service and support. Our AHS team consists of highly qualified factory trained technicians and knowledgeable support specialists that take pride in their work in the area of safety, reliability and responsiveness. We hope you’ll join us as we continue to commit to Creating Raving Fans, Internally and Externally.
AHS values our employees and their families. All full-time employees are offered 100% paid medical*, dental and vision plans for their employees. Family medical is 50% employer paid. We also offer life/AD&D insurance, 401k, Flexible Spending Account, supplemental insurance and Paid Time Off.
*medical base plan is 100% covered.
POSITION PURPOSE
The Accounting Assistant is responsible for assisting the Accounting department by maintaining accurate and organized records for the organization. Reports directly to the Accounting Manager.
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Answers phones and direct calls.
- Sorts, date stamps and delivers mail.
- Prepares shipping documents for contract billing.
- Opens monthly work orders (WOs)
- Mails documents weekly.
- Maintains filing system for accounts payable (A/P) and accounts receivable (A/R).
- Shreds deposited checks from 3 months back.
- Enters new customers & vendors to QuickBooks and Corridor.
- Helps other departments with Accounting issues.
- Processes and codes shipping invoices for accounts payable.
- Bills and prepares all sales orders for invoicing.
- Backs up to Airframe and Engine billing and invoicing.
- Bills back shipping charges to internally and externally customers.
- Processes expense reports as required.
- Backup delegate for expense reporting.
- Assists Accounting department as needed.
- Additional job-related duties as assigned by supervisor or management.
COMPETENCIES
- Communication Proficiency
- Self-Motivated
- Teamwork Orientation
- Thoroughness
- Time Management
- Commitment to Customer Excellence
REQUIRED QUALIFICATIONS
- Minimum of 2 years of related experience.
- Knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook.
- Must be extremely detail orientated with numerical reasoning skills.
- Organizational skills to achieve timely progress on multiple tasks with a high level of productivity and accuracy.
- Ability to calculate figures.
- Read and comprehend simple instructions, short correspondence, and memos.
- Write simple correspondence and effectively present information to customers, and other employees of the organization.
PREFERRED QUALIFICATIONS
- QuickBooks
WORK ENVIRONMENT
While performing the duties of this job, the employee is constantly exposed to office noises (i.e., office machines, conversations, foot traffic). Also, may occasionally be exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee spends majority of time sitting. Occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
POSITION TYPE & EXPECTED HOURS OF WORK
Full-time, non-exempt position. This is a daily onsite position. Work schedule is 8:00am – 4:30pm Monday- Friday. Must be available for occasional overtime.
TRAVEL
No travel expectation for this position.
EEO
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
AHS values our employees and their families. All full-time employees are offered 100% paid medical*, dental and vision plans for its employees. Family medical is 50% employer paid. We also offer life/AD&D insurance, 401k, Flexible Spending Account, supplemental insurance and Paid Time Off.
*medical base plan is 100% covered.
